The fair-go version.
The terms of using EasyMeet, in plain English. Draft, pending legal review.
About these terms
These terms cover use of EasyMeet by swim clubs and their volunteers, provided by FLYNN WINSTANLEY PTY LTD (ABN 76 702 189 544), trading as EasyMeet. This is a plain-English draft and will be finalised with a legal review before public launch.
The service
EasyMeet turns phones into a synchronised timing system for swim meets. It runs in the browser with no app install, and a standard meet needs no hardware (an optional wired starter button is available). Times are produced from volunteer taps, timed against a shared start signal by our server.
Accounts
Coaches and club admins are responsible for their account and for who they invite to time. Volunteer timer and starter phones join by short code without an account.
Timing and accuracy
Every phone starts together on one server-timed GO signal, and two phones per lane are averaged, with times read to a hundredth of a second. As with all hand timing the finish is judged by a person tapping, so clubs should treat results as hand times and verify them before using them for official records.
Official times and qualifying
EasyMeet is built for club nights, time trials and carnivals. Its times are suitable for club records, handicaps and performance tracking. For a time to count as a Swimming Australia official qualifying time, the meet must be conducted under licensed officiating per SA requirements. EasyMeet does not make a meet sanctioned.
Acceptable use
Use the service for running your club's meets. Do not attempt to disrupt it, abuse the public timing endpoints, or use it to store data unrelated to running a meet.
Availability
We work to keep the service reliable, including a backup channel for the start signal, but we do not guarantee uninterrupted availability.
Pricing and payment
Your first meet is free on any plan, no card required. After that: Per meet is $75, Club is $39 a month (or $390 a year, two months free), and Association is $69 a month. All prices include GST. Subscriptions are month to month with no lock-in contract and can be cancelled at any time. Subscription and per-meet payments are processed through Stripe. See our Refund policy for what happens when you cancel or a meet does not go ahead.
Entry fees paid by families
Where a club charges swimmers' families an entry fee for a meet, that payment is processed through Stripe Connect and goes directly to the club's own Stripe account. EasyMeet is not a party to that transaction, does not take a cut of entry fees, and does not hold or refund that money. Entry-fee refund requests should be made directly to the club running the meet.
Liability
To the extent permitted by Australian law, EasyMeet is provided as is and our liability is limited. Nothing in these terms excludes rights you have under the Australian Consumer Law.
Governing law
These terms are governed by the laws of Western Australia, Australia.
Contact
Questions about these terms: hello@easymeet.com.au.
Draft · last updated September 2026